School Rental Policy

USE OF SCHOOL FACILITIES

The Webster School Committee is authorized to grant or deny permission to use any school facility or grounds. All school property shall be available under such terms and conditions as the School Committee may set: however, first priority for the use of school facilities or grounds will be given to school activities.

Only Webster, non-profit, and for profit organizations that pay taxes to the Town of Webster, may be granted permission to use school facilities. Use of Athletic Facilities must be approved by the Director of Athletics and the Building Principal prior to approval submission to the School Committee. The School Committee or its designee, in its absolute discretion, has the authority to grant permission, or reject any facility request, as it deems appropriate.

Payment for custodial services in connection with the use of school facilities for non-school sponsored activities, with the exception of athletic events by profit-making organizations, will be at the rate of double-time with a minimum of four hours guaranteed. Use of school facilities by non-profit groups will be charged custodial fees at the rate of time and a half, with a "minimum of four hours guaranteed. Custodial staff will arrive at a minimum of 30 minutes prior to, and stay a minimum of 30 minutes after, an event. The contractual agreement between Custodial Union, Council 93 and the Webster School Committee will determine the fee for custodial services, as well as school sponsored activities.

A refundable deposit fee shall be assessed prior to any event to cover any and all damages that may occur during usage. This fee may be waived for school-sponsored activities. For groups renting the Bartlett High School Auditorium, a set hourly fee will be assessed for audiovisual services. In addition the Building Principal will select the authorized person to operate said equipment.

The use of the dining facilities may be rented with custodial arrangements. The use of kitchen facilities must have a member of the Food Services Department on site. Arrangements must be made with the Director of Food Services prior to rental.

It is MANDATORY that every group requesting the usage of facilities provides the school department with a Certificate of Insurance evidencing general liability coverage. Exceptions may be granted only when the School Committee deems it appropriate. Neither the Webster School Committee, nor the town of Webster, will be responsible for injury to persons or property while the building or grounds are being used.

School equipment may not be moved, or made available to groups, without the direct authorization of the Building Principal or his/her representative.

The Custodian on duty is not responsible for supervisory issues, but will have the authority for decisions with regard to building use and equipment.

Smoking, use of alcohol, illegal drugs (except prescription), are not permitted under any circumstances on school property.

Parking will only be permitted in designated parking lots. In groups where attendance will exceed 200, a parking attendant may be hired to supervise parking and grounds use.

Damage to school facilities or grounds, is prime cause for denial of use of building whether or not the using group makes restitution for such damage.

Download the School Rental Form (word)